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Emails

OpenVLE can automatically send emails to users -- for example when VMs are created or when events start.
In the Emails section, you will find all sent messages, the email templates used for system notifications, and all available email actions.

Where can I find this section?​

Navigation:
Via main menu: Emails
Alternatively accessible via: Linked from system notifications or from objects with email dispatch (e.g. events)

Features at a glance​

  • Overview of all sent emails with status, recipient, and send time
  • View subject, content, and delivery errors
  • Management of email templates for system actions
  • Filtering by time, recipient, or delivery status

Example or use case​

Example: Email dispatch when an event starts

An event is started in OpenVLE. An email with the relevant information is automatically sent to all participants. In the email overview, you can verify whether all messages were successfully delivered and which template was used.

Notes / special considerations​

  • Emails are sent asynchronously via background tasks.
  • Failed deliveries can be resent from the overview.
  • Each email is linked to its corresponding template -- changes to templates only affect future emails.
  • The email text can contain dynamic placeholders (e.g. {user.name}, {event.name}) that are replaced at the time of dispatch.
  • The SMTP server can be individually configured, see Administration -> Installation -> Configuration.